Last week I posted part one of my how to plan for your child’s birthday party post and this post is part two. In the previous post I covered the early planning – booking the venue and entertainment. This post will cover sending the invites out, deciding in and buying the decorations, food and party bags.
One month before the party
– Hand out the invites – top tip: don’t forget to write down who you have invited. This will help when they RSVP as you can place a cross or tick next to that persons name. This will give you something visual to see who has confirmed and how many can make it.
– Make a list and start to purchase decorations and things for the themed party if having one.
– Start to plan party games and make a list of what you need to buy for them i.e. if having pass the parcel you will need prizes and plenty of paper.
– Start to make a list of the food you will need. You can then start to add things to weekly food shops so you don’t need to buy everything last minute.
– Party bags – make a list of what will be in them and start to purchase over the next couple of weeks. If you are ordering them already made, put the order in now to ensure you have them in plenty of time.
– Start to write a list of what gifts the birthday girl/boy would like for their birthday. Family and friends will start to ask and the people who have been invited may want to know what they could buy. Don’t forget to order/buy the present from you and their brothers/sisters!
– Have a think about party outfits for the birthday girl/boy. If they want a new outfit start to have a look around now.
One week before
– Confirm numbers/menu choices with the venue.
– Make up the party bags.
– Revist your lists of things you need to buy (decorations, tablewear, napkins, food, entertainment) and check you have what you need. If not get it sorted as soon as you can. Don’t forget the candles!
– If organising any games yourself start to get these ready. If you need music, sort out what you will use and how you will play it. Wrap up the pass the parcel etc.
– if buying a cake see if you can get it now. You wouldn’t want the shops to run out the day before the party!
Top tip: find a large box and start to add things when they are ready. This will help in keeping everything in one place.
Two days before
– Start preparing food that will be ok to last a couple of days.
– Start to make the cake if baking it yourself.
– Wrap up the presents from you, at least you will know this is done.
The day before
– Prepare some more of the food.
– Do as much as you can with the cake. If ordered one, get it today.
– Double check you have everything you need.
Day of the party
– Prepare the fresh food.
– Give yourself plenty of time to get to the venue so have enough time to set things up if you need to.
– If you are having the party at home give yourself plenty of time to prep the house, blow up the balloons and lay the table.
And then you should be already for the party guests to arrive and as the party unfolds you will be able to enjoy it with the birthday girl/boy and their guests. One final tip, when your little one starts unwrapping, make sure you have a pen and paper or your phone ready to make a note of who sent what presents. This will help when you do the thank you notes after all the hype has died down.
Hopefully you have found this list and tips helpful. If you try this plan out while planning for your next party please let me know how you got on.
Lets get organised